Fleet view
Each aircraft has its own schedule row.
Online bookings
Aircraft booking system for flight schools
Book aircraft, instructors and students online with Flydesk. One aircraft booking system for flight schools and aeroclubs, linked to flight records. Book a demo.
In short: Flydesk is an online aircraft booking system for flight schools, aeroclubs and private aircraft owners. Authorized users see aircraft and instructor availability, select a time and create a booking. Administration reviews the shared schedule, maintenance blocks and completed flights in one place.
Key benefits
Less manual work and clearer information
Online schedule
Authorized users can check dates without contacting administration.
Resources together
Aircraft, people, location and time are part of one booking.
After the flight
The booking can feed training, the Aircraft Technical Log and settlements.
Flydesk workflow
A booking that starts the full workflow
01
Select a date
Check availability on the timeline.
02
Assign resources
Add the aircraft and relevant users.
03
Complete the flight
Enter actual operation data.
04
Reuse the data
Flydesk updates connected modules.
Capabilities
More than a shared calendar
Permissions
Control who can view, create and edit bookings.
Maintenance
Block unavailable periods in the same calendar.
Actual data
Replace planned values with the completed operation.
An online booking system for flight schools
A training booking needs more than an empty slot in an aircraft calendar. A student, instructor and aircraft must be available for the same period. Flydesk brings these resources into one booking so your office and instructors can work from the same schedule.
Your organization decides who can see availability and create or edit reservations. Students and selected pilots can book online with the permissions you give them, while administration keeps an overview of the fleet. This also works for aeroclubs and owners sharing aircraft with approved users.
See the complete flight school management systemWhat your team can coordinate
- Aircraft, instructor, student, location and time in the same reservation.
- Existing bookings and maintenance blocks visible while selecting a date.
- Access to booking functions based on each user’s role.
Aircraft scheduling connected to completed flights
Aircraft scheduling shows how the fleet will be used. Flight records show what actually happened. Keeping both in the same system helps your team distinguish reserved time from actual flight time and use consistent data for aircraft hours and settlements.
For example, an instructor books a lesson with a student and an aircraft. After landing, the actual block times, fuel and destination are recorded against the operation. Those details can then feed training records, the Aircraft Technical Log and flight-related charges without starting a separate record in every module.
Explore aircraft scheduling and fleet managementFrom calendar to operation
- Plan around flights and periods when an aircraft is unavailable.
- Keep actual flight times connected to the original aircraft and booking.
- Use completed operations to review fleet utilization and prepare settlements.
FAQ
Questions and answers
The final setup depends on your organization, fleet and operating model. We cover the details during a tailored demo.
Who can book an aircraft?
The organization decides whether staff, instructors, students or selected pilots can create bookings.
Are maintenance periods visible?
Yes. Service and other unavailable periods can block the schedule.
Can a booking feed flight settlement?
Yes. Actual operation data can be reused in settlements.
Can Flydesk be used as an online booking system for flight schools?
Yes. ATOs and DTOs can coordinate aircraft, instructors and students in one schedule. Your organization controls who can view availability and create or edit bookings.
What is the difference between aircraft booking and aircraft scheduling?
Booking reserves an aircraft for a specific time and user. Aircraft scheduling gives your team a view of the fleet’s planned use, including reservations and unavailable periods. Flydesk connects both in the same calendar.
Can aeroclub members and private pilots book online?
Yes. Aeroclubs and private owners can give selected users access to availability and reservations. Access depends on the permissions assigned by the organization or owner.
Related solutions
See also
Product demo
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